Virtual Meeting Etiquette
With the rise of online meetings over the past few months to limit in person interaction, many of us have had some awkward, perhaps uncomfortable and maybe humorous experiences. This way of connecting is likely to continue to be preferable for the foreseeable future, we wanted to give a few pointers for professional virtual meetings.
Consider your surroundings
Find somewhere that appears neutral, with limited visual clutter. A kitchen table or office is preferable, with a simple wall or bookshelf behind. Allowing people into your private home makes others uncomfortable, especially a view of a bed or a messy room. Make sure your lighting is good so that your face is not dark or shadowed. Having a light above or in front of you is preferable than behind you.
Dress appropriately
Dress as you would if you were meeting in person considering the context. Do your hair and make-up as you normally would. People may be looking at you even closer than they would in person. Position yourself in the screen so that your head and shoulders are visible but not cutting off your face or looking up your nose or on top of your head.
Limit distractions
Make sure you are in a quiet area that your family cannot be seen or heard. Sit for the meeting as walking through your house is also distracting. Make sure your microphone is muted when you are not speaking to eliminate any background noise. Drinking coffee or sipping water is acceptable, chomping on a snack or lunch is not.
Be on time
Have your device set up and test the audio and video before hand to make sure when the meeting starts you are ready. When you come in late it is disruptive, obvious and inconsiderate of the other attendees.
Stay engaged
It’s easy to have your meeting going while “secretly” doing other work or checking your phone. Often people who are speaking say they feel like they are talking to a void and miss the feedback. Nod your head, smile and keep your eyes on the speaker to let them know you are listening.
With meetings in your home, it’s easy to blur the lines between personal and professional, casual and respectful. Online meetings might be convenient but there is no need to let your standards slip from what is expected in person.
For a laugh, check out the Dude Perfect Quarantine Stereotypes video with many, "what not to do" examples.